Site Supervisor

JOB RESPONSIBILITIES : 

1. Attendance Monitoring

 • Reach on site at 9.30am

 • Ensure all workers, technicians, and subcontractors mark and confirm their attendance on Zoho or assigned system daily.

 • Mark their own attendance on Zoho

 • Verify and approve attendance before 11:00 AM and reconfirm after 6:00 PM.

 • Report any irregularities, absenteeism, or manpower shortages immediately to the Project Manager.

 • Maintain a backup attendance sheet manually or via WhatsApp in case of app issues.

2. Site Project Details & Updates

 • Maintain up-to-date knowledge of the ongoing work scope, drawings, BOQ, and schedule at the project site.

 • Provide daily updates on site activities via WhatsApp or email to the Project Team.

 • Ensure work is progressing as per the approved design and client specifications.

 • Conduct and report daily site walkthroughs to check work alignment.

 3. Work Front (Chaal) Progress, Updates & Targets

 • Visit 3 Sites necessary

 • Report In and out time of own reporting to thr Project Manager

 • Maintain a “Daily Work Progress Log” detailing the current work fronts, labor deployment, and completed quantities.

 • Ensure work is executed as per daily/weekly target plans shared by the Project Engineer.

 • Identify delays and escalate issues hampering progress.

 • Coordinate with other teams/trades to ensure proper sequencing and non-obstruction of work.

 4. Material Update & Delivery Challan (DC) Receipts

 • Verify all incoming materials at the site against DCs and update the Store or Inventory team immediately.

 • Maintain records (photo + signed DC copy) for all received materials.

 • Inform Project Manager and Inventory team about any shortages or damage during delivery.

 • Site Material update on whatsapp and Material requisition 

 • Ensure safe unloading, storage, and tagging of materials.

 5. Problem Identification & Resolution

 • Identify technical, logistic, or manpower-related site issues proactively.

 • Raise site-related problems or material requirements in advance to avoid work delays.

 • Escalate critical issues (drawing mismatch, space constraints, non-availability of approvals) to the Project Engineer/Manager.

 • Follow up on pending RFIs or instructions from consultants/clients.

 6. Documentation

 • Maintain proper records of:

 • Daily Progress Reports (DPR)

 • Labor attendance sheets

 • Site photos (before, during, after work)

 • Material receipt and consumption logs

 • Client/consultant instructions and approvals

 • Submit signed checklists, reports, and updates to the Project Manager weekly.

 • Ensure all documentation is organized digitally (Google Drive/WhatsApp) and physically (file at site).

 7. Communication

 • Act as the first point of contact between TFPC and the client/site representatives for daily coordination.

 • Maintain professional and clear communication with all stakeholders: Clients, Consultants, Internal Teams.

 • Participate in site meetings and report back minutes of meetings to the Project Manager.

 • Respond promptly to calls, messages, or task updates shared via WhatsApp or other platforms.

 • Share status updates on any critical decisions, instructions, or approvals received from client/consultant.

 • Be available on Emergency time.

8.  Daily Reporting Checklist (to be sent by 6:00 PM):

 • Attendance status (with remarks if any)

 • Photos of work fronts

 • Progress summary (quantities, area, levels covered)

 • Material updates (received/required)

 • Problem log (if any)

 • Instructions received or changes made

 • Next day's planned work