Executive Assistant

Job Summary : 

We are seeking a highly dependable, detail-oriented, and proactive Executive Assistant to support the Managing Director (MD). This role requires exceptional communication skills, strong follow-up abilities, and the flexibility to be available 24x7 as per business needs. The ideal candidate must be comfortable handling all personal and professional responsibilities of the MD with utmost confidentiality and must be willing to travel anytime and anywhere as required. The candidate should be skilled in calendar and diary management, possess strong computer proficiency, and maintain high levels of honesty, discretion, and professionalism at all times.

Job Responsibilities : 

1. Provide comprehensive administrative support to the MD.
2. Manage and prioritize the MD’s calendar and daily diary, including scheduling, rescheduling, and coordinating meetings.
3. Ensure the MD is fully prepared for all meetings, presentations, and travel.
4. Maintain constant communication and availability to respond to urgent matters.
5. Look after all personal and professional work as required.
6. Handle all email communications on behalf of the MD, including drafting, responding, and organizing.
7. Demonstrate excellent verbal and written communication skills when coordinating with internal teams, clients, and external partners.
8. Maintain strong follow-up on all pending tasks, ensuring deadlines are met and updates are shared promptly. Coordinate admissions, appointments, and external engagements as needed.
9. Prepare presentations, reports, and documents in MS PowerPoint, Word, and Excel.
10. Track key tasks, commitments, and deliverables for the MD and ensure timely completion.
11. Organize and maintain confidential files, records, and documents.
12. Oversee filing and records management for both personal and professional matters.
13. Coordinate travel plans, itineraries, accommodations, and logistics.
14. Accompany or assist with travelling arrangements when required.
15. Assist in planning and organizing events, meetings, and conferences.
16. Provide support on special projects and business initiatives as assigned by the MD.
17. Maintain a high level of professionalism, discretion, and confidentiality at all times.
18. Handle personal work with integrity and reliability.
19. Strong proficiency in MS Office (Excel, Word, PowerPoint) and email management.
20. Excellent communication and interpersonal skills.
21. Ability to multitask, prioritize, and manage time effectively.
22. High flexibility and willingness to be available 24x7 as required.
23. Strong follow-up and organizational abilities.
24. Proactive and quick decision-making skills.
25. Exceptional attention to detail.
26. Strong sense of responsibility and reliability.
27. Discretion, integrity, and professionalism.
28. Ability to work under pressure and handle urgent situations efficiently.