Accounts Payable Specialist

Position Summary : 

We are seeking a precise and reliable Accounts Payable Specialist to manage our vendor payments, invoice processing, and financial disbursement workflow. In this role, you will maintain strong vendor relationships, conduct 3-way matching, ensure proper GL coding, and optimize cash outflows while enforcing internal financial controls.

Key Responsibilities : 

1. Invoice Processing & 3-Way Matching
2. Receive, review, and enter vendor invoices, bills, and check requests with high accuracy.
3. Perform 3-way matching by verifying invoices against Purchase Orders (POs) and receiving documents.
4. Route invoices to appropriate department managers for review and sign-off.
5. Assign accurate general ledger (GL) account codes and cost centres to all transactions.
6. Disbursements & Cash Flow Management
7. Schedule, prepare, and execute payment runs via ACH, wire transfers, check, or corporate credit card.
8. Take advantage of early payment discounts when applicable while optimizing payment timing.
9. Maintain vendor payment schedules and manage payment hold requests when disputes arise.
10. Vendor Management & Communication
11. Maintain accurate, up-to-date vendor profiles, including W-9 forms, bank payment details, and tax IDs.
12. Act as the primary point of contact for vendor inquiries regarding payment status and invoice discrepancies.
13. Reconcile monthly vendor statements against internal accounting records to resolve missing bills.
14. Expense Reporting & Compliance
15. Review and audit employee expense reports for policy compliance and proper receipts.
16. Assist in year-end 1099/1096 tax form preparation and distribution.
17. Support month-end closing processes, including month-end AP accruals and reconciliation of AP sub-ledger to the general ledger.

Required Skills & Qualifications : 

1. Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
2. 2–4 years of experience in accounts payable, general bookkeeping, or accounting.
3. Proficiency in accounting ERP platforms (SAP & Tally)
4. Good working knowledge of Microsoft Excel (data filtering, formulas, reconciliation sheets).
5. High level of attention to detail and accuracy to prevent duplicate payments or fraud.
6. Strong organizational and time-management skills to consistently meet payment deadlines.
7. Professional communication skills for effective vendor coordination and internal communication.